Office of the College Secretary

The Office of the College Secretary is the official keeper of records, overseer of registration and scholastic evaluation of students at the college level. 

The OCS shall have the following responsibilities: 

  1. To process the application of students for 
    • 1.1 Admission
    • 1.2 qualifying and comprehensive examination – for OGS
    • 1.3 thesis/dissertation proposal defense and oral defense
    • 1.4 readmission and waiver of MRR 
  2. To assist in monitoring student progress 
  3. To keep records of students 
  4. To evaluate records of students for graduation 

About the Office of the College Secretary

The Office of the College Secretary provides academic-related services to students. Its goal is to provide smooth and successful progression of students from admission to graduation. It is the official evaluator and keeper of records of students. Services include the processing of admission, registration, and graduation as well as the preparation of various certifications needed by students in relation to their academic records. The Office of the College Secretary also serves as the Secretariat for College meetings. It serves under the Office of the Dean and fulfills its functions in coordination with the academic departments and offices of the College.

Goals of the Office of the College Secretary

  1. To advocate awareness on pertinent University and college policies, rules and regulations related to admission, registration, progress and graduation of students.
  2. To ensure the smooth flow of activities related to admission, registration, progress and graduation of students.
  3. To safeguard the integrity of the permanent academic records of students from admission to graduation and beyond.
  4. To provide efficient and friendly service to faculty, students and the community.

Functions of the Office of the College Secretary

  1. Implements University and college policies, rules, thrusts and priorities related to admission, registration, progress and graduation.
  2. Coordinates with departments and other offices in the college, and with various offices in the University in relation to admission, registration, progress and graduation of students.
  3. Prepares, facilitates and conducts activities related to admission, registration, progress and graduation of students.
  4. Manages and appraises Students records from admission to graduation and beyond.
  5. Conducts orientation on University and college policies and rules among new students.
  6. Addresses concerns of faculty, students, and the community related to admission, registration, progress and graduation of students.

Organizational Chart or Staff List

College Secretary: Asst. Prof. Lester John C. Lim
SRE II: Ms. Lina V. Avilla
SRE I: Ms. Bethaline Napalan
Admin Assistant II: Ms. Robelyn Joy G. Pardua
Admin Aide VI: Ms. Nessie Sy
Records Officer II: Mr. Wilfredo B. Balensona

Contact Details

Official email address for general queries : checollegesecretary.updiliman@up.edu.ph
Official email address for TCG and other Certifications requests: ocscheforms@gmail.com
Official email address for Office of Graduate Studies: ogsche.upd@up.edu.ph 
Landline Number: 89818500 loc 3403 / 89202091 (currently not working, reported to DO)
Facebook: @ocsche2015 / UPCHE Office of the College Secretary